You have found a venue and started picturing the party. Before you reserve your photo booth, a few practical questions will help make sure it fits the room and the running order.
You do not need to know every technical detail. Share what the venue tells you, and we can work through the setup together.
Where will the booth go?
Choose a spot guests will notice, with room to stop and join in. The booth should complement the room without blocking doorways, exits, service routes or the dance floor. Think about where guests will queue and where the props can be placed.
Our backdrop designs are 8ft by 8ft, with additional space needed for the camera, props and guests. A corner that looks large enough in a photograph may feel much smaller once tables and chairs are in place. Ask the venue for measurements where possible.
How do suppliers reach the room?
Check the route from the loading area to the setup position. Tell us about steps, lifts, narrow doors, gravel paths and restricted parking. If you would like the Tuk Tuk, access needs particular attention because it is a physical vehicle style booth.
Ask whether there are set unloading times, permits or restrictions on leaving a vehicle near the entrance. We will discuss access before confirming the best setup for your event.
When can setup take place?
Your venue may have a room change between the ceremony, meal and evening reception. Find out when suppliers can enter and when the room needs to be ready. Share your event timetable with us so setup does not clash with an important moment.
Check collection and finish arrangements too. Some venues have a strict closing time or need suppliers to use a particular exit at the end of the night.
What power and supplier information is needed?
Ask your venue about suitable power near the planned photo area and any requirements for supplier documents. Our equipment is PAT tested and our photo booth service carries £5 million public liability insurance, as listed in our service information.
It is easier to exchange any required documents before the event than to leave the question until setup. Let us know who the venue contact is and what they need.
What happens if the weather changes?
The Tuk Tuk can be used outdoors with suitable cover such as a gazebo or covered area. Agree the weather plan early, including the ground surface, shelter and an alternative position if conditions change.
An outdoor space also needs safe access and power arrangements. Send the details to us and the venue together so everyone understands the plan.
Put the useful answers in one message
Send your event date, venue name, approximate guest numbers, preferred booth and the practical details you have gathered. Include a photo of the proposed space if you have one.
We will check your date, talk through the options and help you choose a setup that works. The best booth is one your guests can enjoy without you having to worry about the logistics.