Who we are

Our website address is: https://ultimatepartynights.com

 

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

 

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

 

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

 

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

 

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

 

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

 

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

 

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Privacy Policy

Last updated: 4 October 2026

Who we are

Ultimate Party Nights provides photo booth hire, interactive quizzes and event entertainment.

Our website is https://www.ultimatepartynights.com.

The business responsible for your personal information is:

Legal business name: Ultimate Party Nights LTD

Business postal address: 4a Blenheim Road, Weymouth. Dorset. DT3 5AZ

Email: hello@ultimatepartynights.com

This policy explains how we use personal information when you visit our website, contact us, make a booking, use our services or receive business marketing emails.

Information we collect

Depending on how you interact with us, we may collect:

• Your name, email address, telephone number and postal address.

• Your business name, job title and business contact details.

• Event details, including the date, venue, services requested and information needed to fulfil your booking.

• Enquiries, correspondence, contracts and booking records.

• Payment status, transaction references and invoice information.

• Photographs, videos and other content created through our photo booth services.

• Information you choose to upload or provide.

• Your marketing preferences, consent records and unsubscribe requests.

• Technical information, including your IP address, browser details and website security logs.

Please only provide information about other people where you are authorised to do so. Avoid supplying sensitive personal information unless it is necessary for your enquiry or booking.

Where information comes from

We collect information directly from you when you complete forms, contact us, make a booking, use our services or provide content.

For business enquiries and marketing, we may also obtain business contact information from publicly available sources, including business websites, Google business listings and public business directories.

These details may include a business name, published contact name, business email address, telephone number, website and location.

We may receive information from an event organiser where it is needed to deliver a booked service.

How we use your information

We use personal information to:

• Respond to enquiries and check availability.

• Prepare quotations, contracts and booking confirmations.

• Deliver the services you have booked.

• Process payments and maintain financial records.

• Send booking updates, payment reminders and other service messages.

• Produce and deliver photo booth photographs and videos.

• Manage relevant business enquiries and marketing follow ups.

• Record and respect marketing preferences.

• Maintain website security, prevent fraud and resolve disputes.

• Meet legal and regulatory obligations.

Our lawful bases

We use different lawful bases depending on the purpose.

Contract: To take steps you request before a booking and to fulfil our agreement with you.

Legal obligation: To meet requirements such as maintaining appropriate financial records.

Legitimate interests: To respond to enquiries, manage our business, protect our systems and carry out appropriate business marketing. Where this involves personal information, we consider whether our interests are balanced against your rights and reasonable expectations.

Consent: Where consent is required, including certain marketing activities, optional cookies and agreed promotional use of identifiable images.

Where we rely on consent, you can withdraw it at any time. Withdrawal does not affect processing that was lawful before you withdrew consent.

If information is needed to fulfil a booking or meet a legal obligation, we will explain this. Without that information, we may be unable to provide the requested service.

Business marketing and follow up emails

We may contact businesses about relevant Ultimate Party Nights services, including interactive quiz nights and photo booth hire.

For corporate businesses, such as limited companies and limited liability partnerships, we may send relevant business marketing emails where permitted. Where personal information is involved, we assess whether legitimate interests provides an appropriate lawful basis.

For sole traders, certain partnerships and other contacts who require consent for marketing emails, our outreach process requires appropriate consent before sending.

A publicly available email address does not, by itself, mean that someone has consented to marketing.

We use StationCortex to organise business contacts, prepare emails and manage follow ups. Resend is used to deliver these emails.

Every marketing email includes an unsubscribe option. You can also ask us to stop by emailing hello@ultimatepartynights.com.

We retain a limited suppression record after an unsubscribe or objection so that we can respect your preference and prevent further marketing.

Booking confirmations, payment reminders and other necessary service messages are separate from marketing.

Payments

Where payments are processed through Stripe, Stripe handles payment information under its own privacy policy.

Our booking records may contain payment status, transaction references and related invoice details.

Please do not send full payment card details by email.

You can read Stripe’s privacy policy at https://stripe.com/privacy.

Photo booth photographs and videos

Our photo booth services may create photographs and videos of event guests. We use this content to provide the booked service, including prints, digital copies and any agreed event gallery.

Where an event gallery is provided, images may be accessible to the organiser and to people who have the gallery link or access details. Anyone who receives an image may save or share it.

We will explain the available delivery and gallery arrangements for your booking.

Photo and video storage period: [Insert your actual storage period and any different expiry period for online galleries]

We seek appropriate permission before using identifiable images for our own advertising or promotional purposes.

To raise a concern about an image or request its removal from a gallery we control, contact hello@ultimatepartynights.com. We cannot remove copies independently downloaded or published by other people.

Children’s information

Some events and services may involve children.

Please ensure that a parent, guardian or authorised event organiser provides any information needed for a child’s participation.

We do not use children’s contact information for business marketing.

We take particular care when considering promotional use of images that identify children and seek appropriate permission.

Comments

If comments are enabled, we collect the information entered in the comment form, together with your IP address and browser information, to help detect spam.

An anonymised hash of your email address may be sent to Gravatar to check whether you use that service. After a comment is approved, your profile image may appear alongside it.

Gravatar’s privacy information is available at https://automattic.com/privacy/.

Uploaded media

Images may contain embedded location information, known as EXIF GPS data.

Remove this information before uploading images you do not want others to locate. People who can download an image may be able to extract its embedded information.

Cookies and similar technologies

Our website may use cookies to support essential functions, security, login sessions and your recorded privacy choices.

Optional technologies, such as advertising or certain analytics cookies, require consent where applicable. Your privacy choices can be managed through the website’s cookie controls.

Blocking cookies in your browser may affect website functions.

Where WordPress comment and account features are used:

• Comment cookies can remember your name, email address and website for one year.

• A temporary login page cookie checks whether your browser accepts cookies and is removed when you close your browser.

• Login cookies normally last two days, or two weeks if you select “Remember Me”.

• Screen preference cookies last one year.

• An article editing cookie expires after one day.

These features and durations apply only where the relevant functions are enabled.

Embedded content and external links

Our website may include embedded videos, images or other content provided by third parties.

Interacting with embedded content may allow the provider to collect information, use cookies or associate your activity with an account you hold with them.

External websites and services have their own privacy policies. Please review those policies before providing information.

Who we share information with

We share information where necessary with providers that help us operate our business, including:

• Website hosting, maintenance and security providers.

• Booking, customer management and document services.

• StationCortex for business contact and outreach management.

• Resend for email delivery.

• Stripe for payment processing.

• Photo booth software, storage and gallery providers.

• Accountants, insurers and professional advisers.

• People delivering a booked service, where they need relevant event details.

• Authorities where disclosure is legally required.

We limit the information shared to what is needed for the relevant purpose.

If you request a website password reset, your IP address may be included in the reset email.

Visitor comments may be checked by an automated spam detection service.

International processing

Some technology providers may process or store personal information outside the United Kingdom.

Where a transfer requires protection under UK data protection law, we use an applicable adequacy arrangement or appropriate contractual safeguards.

Contact hello@ultimatepartynights.com for information about the safeguards relevant to your information.

How long we keep information

We retain personal information according to its purpose:

• Enquiry records are kept while needed to respond and manage reasonable follow ups.

• Booking, contract and financial records are kept for applicable accounting, legal and dispute handling requirements.

• Business prospect records are kept while relevant to a potential business relationship and reviewed for continued relevance.

• Marketing suppression records are kept for as long as needed to respect an unsubscribe or objection.

• Photographs, videos and galleries follow the storage period stated above.

• Approved website comments and their metadata may be retained indefinitely while the comment remains published.

• Registered account information is retained while the account is needed, subject to necessary legal or security retention.

Where an exact period is not specified, we consider the purpose, ongoing relevance, legal requirements and whether retaining the information remains necessary.

Security

We use appropriate technical and organisational measures to protect personal information and restrict access to those who need it.

No online service can guarantee absolute security. Please keep account passwords and private gallery access details secure.

Your rights

Depending on the circumstances, you may have the right to:

• Access a copy of your personal information.

• Correct inaccurate or incomplete information.

• Request deletion.

• Restrict certain uses of your information.

• Object to processing based on legitimate interests.

• Object to direct marketing at any time.

• Receive certain information in a portable format.

• Withdraw consent where processing relies on consent.

These rights may be subject to conditions and exemptions.

To make a request, email hello@ultimatepartynights.com. We may need to confirm your identity before disclosing or changing personal information.

Complaints

If you have concerns about how we handle your information, please contact hello@ultimatepartynights.com.

You can also complain directly to the Information Commissioner’s Office, the UK data protection regulator, at https://ico.org.uk/make-a-complaint/.

Changes to this policy

We may update this policy when our services, systems or legal obligations change.

The date at the top shows when it was last updated.